Privacy Policy

1. Introduction

Welcome to SIWESLAB. This Privacy Policy explains how we collect, process, store, and protect personal information belonging to students, institutions, companies, supervisors, and other users of our platform.

By using this Platform, you agree to the practices described in this Privacy Policy.

2. Information We Collect

Depending on your role and interaction with the Platform, we may collect the following categories of information:

Personal Information

• Full name
• Email address
• Phone number
• Profile photograph
• State information
• Institution and department details
• Student identification information

Professional Information

• CV documents
• Skills and skill levels
• Portfolio links
• LinkedIn profiles

Activity Information

• Assessment attempts
• Assessment scores
• Attendance records
• Logbook submissions
• Supervisor evaluations

3. How We Use Your Information

Information collected through the Platform may be used to:

• Create and manage user accounts.
• Verify student eligibility.
• Manage SIWES and internship placements.
• Conduct onboarding assessments.
• Match students with companies.
• Generate certificates and reports.
• Track attendance and internship progress.
• Improve Platform security and performance.

4. Talent Pool Information

Students who successfully complete onboarding requirements may be added to the Platform's Talent Pool.

Approved companies may view relevant student information to identify suitable candidates for internship opportunities.

Information shared may include:

• Name
• Institution
• Department
• Skills
• CV
• Portfolio information

5. Assessment Data

The Platform stores assessment-related information including:

• Questions attempted
• Submitted answers
• Scores obtained
• Number of attempts
• Submitted links or files
• Assessment completion status

Assessment information may be used to determine student eligibility for onboarding, internships, and placement opportunities.

6. Cookies

We may use cookies and similar technologies to improve your experience while using the Platform.

Cookies may be used to:

• Maintain your login session.
• Remember your preferences.
• Improve website performance.
• Enhance Platform security.
• Analyze Platform usage.

You may disable cookies through your browser settings. However, certain features of the Platform may not function correctly.

7. Data Security

Protecting your information is important to us. We implement reasonable administrative, technical, and organizational safeguards to protect personal information from unauthorized access, disclosure, alteration, or destruction.

While we strive to protect your information, no internet-based service can guarantee absolute security. Users are encouraged to maintain strong passwords and protect their account credentials.

8. Data Sharing

We only share personal information where necessary to provide Platform services or where required by law.

Information may be shared with:

• Approved internship companies.
• Registered educational institutions.
• Authorized supervisors.
• Government or regulatory authorities where legally required.
• Trusted service providers assisting with Platform operations.

9. Data Retention

We retain personal information only for as long as necessary to:

• Provide Platform services.
• Maintain institutional records.
• Generate reports and certificates.
• Comply with legal obligations.
• Resolve disputes.

Information that is no longer required may be securely deleted or anonymized where appropriate.

10. Your Rights

Depending on applicable laws, you may have the right to:

• Access your personal information.
• Correct inaccurate information.
• Update your profile details.
• Request deletion of certain information.
• Request correction of inaccurate records.
• Withdraw consent where legally permitted.

Some requests may be limited where information must be retained for academic, legal, or administrative purposes.

11. Children's Privacy

The Platform is intended for students, institutions, companies, and authorized users participating in internship and industrial training programmes.

12. Third-Party Services

The Platform may integrate with or contain links to third-party services including cloud storage, payment providers, mapping services, email services, or external websites.

We are not responsible for the privacy practices or content of third-party services. Users should review the privacy policies of those services before providing personal information.

13. Changes to this Privacy Policy

We may revise this Privacy Policy periodically to reflect changes in our services, legal requirements, or operational practices.

Any updates will be published on this page together with a revised "Last Updated" date.

Continued use of the Platform after any updates constitutes acceptance of the revised Privacy Policy.

14. Contact Us

If you have any questions, requests, or concerns regarding this Privacy Policy or the handling of your personal information, please contact us.